The AI Email Stack That Saved Me 7 Hours Last Week

Let’s be honest: writing and managing emails is one of those invisible tasks that quietly eats your week.

Whether it’s sales follow-ups, newsletter drafts, onboarding sequences, or client check-ins — it adds up fast.

Last week, I decided to test how far I could go automating and streamlining my email workflow using AI. The result?

7 hours saved. Zero compromise on quality.

Here’s exactly what I used, and how you can replicate it:

1. 🧠 ChatGPT (for rough drafts & rephrasing)

This is the obvious one — but it’s not about generating full emails.

I used ChatGPT to:

• Turn bullet points into polished paragraphs

• Rephrase my intros for clarity and tone

• Cut down long responses into clean, scannable answers

Prompt example:
“Turn these 5 bullets into a friendly follow-up email for a lead who booked a call but hasn’t responded.”

2. 🧰 Flowrite (for repetitive replies)

Flowrite is like having an AI assistant who already knows how you speak.

I trained it on 2–3 common email scenarios:

• Responding to client enquiries

• Following up on unpaid invoices

• Confirming onboarding steps

It generated consistent replies that felt like me, but 10x faster.

3. 🗂 MailMaestro or YAMM (for mail merge at scale)

I needed to send out a batch of follow-up emails — each one slightly different.

Instead of rewriting 30 versions, I used YAMM (Yet Another Mail Merge) with an AI-generated base email and a spreadsheet of first names + custom notes.

Result?

• Personalised outreach

• Sent in 10 minutes

• Replies still coming in

🔁 The Outcome

• No VA needed

• No switching between platforms

• Emails felt personal, not templated

• And most importantly: 7 hours saved

That’s nearly a full workday — bought back by a smarter system, not more hustle.

🚀 Final Tip:

Start small.

Pick one recurring email task that’s draining you.

Replace it with this AI stack — or even just one tool — and feel the difference by Friday.

📥 Want More Like This?

We’ve got more systems, templates, and walkthroughs in the works.

But here’s how you can help:

• 👉 Forward this email to a founder friend

• 💬 Reply and tell me: What’s the one part of your business you’d love to automate?

Thanks for reading. Stay sharp, stay OffScript.